Privacy Policy

Purpose

This privacy policy applies to White Sky Music Pty Limited (ABN 34 120 305 071) “White Sky” and its related entities. This policy explains how White Sky collects, stores, uses and discloses personal information in accordance with the Privacy Act 1988 (Cth) “Privacy Act”.

This Privacy policy does not apply to personal information handled by White Sky that is exempt under the Privacy Act, e.g. employee records.

Personal information we collect

Personal information is information that may identify you or by which your identity may be reasonable determined. The type of information we collect includes (but is not limited to):

Names, address, telephone number, email and other contact details
Date of birth, gender and marital status
Tax file numbers and other government issued identification numbers
Superannuation and insurance information
Bank account details
Educational qualifications, employment history and salary
Visa and work permit status
Payment details
Personal information about your spouse and dependants

In certain circumstances it may be necessary to collect sensitive information about you in order to provide specific services or for recruiting purposes. This information could include professional memberships, health information and your criminal record.

Because of the nature of the services we perform it is generally impractical to remain anonymous or use a pseudonym when dealing with White Sky except in limited circumstances.

How we collect personal information

In most cases we collect personal information directly from you, in conversations in person and over the phone, via documents you send to us, via our website and from mail and electronic communications with you.

Sometimes it may be necessary for us to collect personal information via a third party including management companies, employers, contractors, insurance brokers, referees or publicly available information.

If you provide us with personal information on someone else’s behalf you should only do so with their authority or consent or if you are required to do so by law. You should also take reasonable steps to ensure that they are aware of our privacy policy.

How we hold your personal information

White Sky holds personal information in both hard copy and electronic formats. We take reasonable steps to protect the personal information that we hold including the use of technology to restrict electronic access to documents, firewalls, virus scanning software, encryption, passwords and digital certificates.

With respect to some of the personal information we hold, White Sky also engages third parties to host the storage of electronic data.

The purposes for which we collect, hold, use and disclose personal information

The personal information we manage is used to provide our services to you, for administrative purposes including processing payment transactions, to meet regulatory requirements, for recruitment purposes and other business-related purposes.

White Sky uses a range of service providers in order to provide an efficient, effective and secure service. In the provision of our services personal information may be disclosed to the following parties:

Related White Sky entities
Government or regulatory bodies and agencies
Professional associations including CPA Australia, CA ANZ and the TPB.
Any person acting on your behalf such as solicitor, tax agent, management company, mortgage broker, executor, administrator, guardian, trustee or financial advisor
Fraud bureaus or other organisations engaged to identify, investigate or prevent fraud or other misconduct
Payment systems operators (e.g. merchants receiving card payments) and financial services providers including banks and banking platforms.
Our agents, contractors and external service providers including mailing houses, insurance brokers, travel service providers, IT service providers and debt collecting services
Our legal advisors and auditors
External dispute resolution service providers
Other organisations, who jointly with us, provide products or services to you

We require our service providers to comply with our privacy guidelines and to ensure personal information is not used for any unauthorised purpose.

Personal information may be available to partners and authorised staff of White Sky to use in accordance with this policy. We require our employees and partners to respect the confidentiality of any personal information we hold.

We may also disclose your personal information to others outside White Sky where:

We are required or authorised by law or where we have a public duty to do so;
You may have expressly consented to the disclosure or the consent may be reasonably inferred from the circumstances; or
We are otherwise permitted to disclose the information under the Privacy Act.

We may use the information you provide to send you information and newsletters outlining services, events and industry information. If you do not want to receive any marketing information from us or want to be removed from our mailing list please email info@whitesky.com.au.

Use of your information outside Australia

We may store, process or back-up your personal information on servers that are located overseas including through third party providers.

In some circumstances White Sky also uses third party providers to carry out its functions and provide services requiring disclosure of your personal information to a recipient located overseas. This includes TOA Global and Hammerjack Pty Limited, with work performed in the Philippines.

Links to other websites

We may from time to time provide links to other websites. We make no warranties or representations as to the quality, currency and accuracy of information on any other site which we provide a link to. We encourage you to review each websites privacy policy, especially if you intend to disclose any personal information via that website.

Accessing and amending your personal information

If you have submitted details about yourself to us, you are entitled to access the information which is subsequently handled by us. In some circumstances we may be unable to comply with the request due to legal restrictions. We will advise you of such circumstances if they arise.

If you would like access to your personal information, please email info@whitesky.com.au outlining the information you require. We will need to verify your identity to deal with your request and we will endeavour to respond to your request within a reasonable timeframe.

We encourage you to contact us to update any of your details or to correct any inaccuracies which may have been inadvertently recorded by us.

Complaints

If you wish to make a complaint to White Sky about our handling of your personal information please contact us at info@whitesky.com.au and we will respond to as soon as reasonably practicable after receipt of your written complaint.

If you are not satisfied with our handling of your complaint you may make a complaint to the Australian Information Commissioner (www.oaic.gov.au).

Changes to the Privacy Policy

We may change the way we handle personal information from time to time for any reason. If we do so, we will update this Privacy Policy.